Remote Reporting

REPORTING DEPOSITIONS AND ARBITRATIONS REMOTELY

Valerie Rasmussen and DVR Enterprises, Inc. now offers Remote Reporting!

In these fluid times of trying to find ways to adapt to the current environment and how we used to conduct business that has almost always been done in-person, we find ourselves using remote
services to achieve this goal, whether temporarily or permanently. DVR Enterprises, and Valerie Rasmussen, can report deposition and arbitration matters remotely via telephonic conference calling, videoconferencing via Zoom, or a combination of these services. A realtime stream or videographer can always be added to these services as well.  It’s as simple as sending a link to all parties to join.  Ideally, a good computer or other web-cam device is needed in order to videoconference. A cell phone can be used as well, though not best for videoconferencing, but is great for audio purposes, which you can read about below.

Following are some tips to ensure you have a smooth, clear, Zoom videoconferencing session

Internet Speed
Check your internet speed on a site such as SpeedTest.net. Zoom recommends a speed of 1.5Mbps. Having a strong connection is vital in running a smooth Zoom session.

Check your Internet signal strength before you start your Zoom session.  In order to have a smooth Zoom session, you should have a strong signal. If you are able, use a hardwired connection by connecting your computer to your router with an ethernet cable.

Run a Test Call with your court reporting agency and/or client and/or witness beforehand. We can’t emphasize this simple suggestion enough. It is really easy and quick to run a test beforehand. Doing so will save time (and time is money!), headaches, frustration, and perhaps even losing the opportunity to go forward with your long-awaited deposition or arbitration.

When it’s best to use a phone
After having done several Zoom sessions, we have found using a phone for audio is ideal. Zoom sessions provide the option to connect via your computer audio or through a phone. If someone
is going to connect to Zoom for video and cell phone audio, they can do this by calling in using one of the call-in phone numbers that the link provides. If you plan to be on video (and not just
via phone audio only), be sure to connect first to the video, because you are given a Meeting ID and Participant ID to connect your phone audio.  ** Zoom offers a wide variety of webinars for free. Take advantage of these great, informative webinars!

TIPS AND REQUESTS FOR OUR LEGAL FRIENDS

* EXHIBITS & DOCUMENTS
At a minimum, please email your exhibits in advance to the Court Reporter’s office, preferably the day before. Of course, if willing, please email to all the parties before the start of the
proceedings.

* SPEAKING for the Best Zoom experience

Always try to speak slowly and clearly. This takes effort on all parties’ parts, but will make for an excellent Zoom experience.

When speaking, please make an effort to speak into your mic. If you stand up and turn or walk away and you are not wearing any type of headset, we will not be able to hear you and you will not be getting your best record and will end up having to repeat for the court reporter. If you have a headset, please consider using one, they help with echoing and feedback. Always test the headsets beforehand, as speakers and audio settings need to be set accordingly for them to work properly.

Always wait for others to finish speaking before you continue. We know this is difficult even in the best of times and when we are face to face; however, if you talk over others, even unknowingly, Zoom will not pick up a word or sentence, and there will be court reporter interruptions more often, which causes delays and broken thought processes, etc.

PATIENCE – lends itself in these times for sure, and we all appreciate each other employing some.